Thank you letter
The first assignment is to write a specific thank you letter for a real occasion that would preferably be a business occasion, such as an interview, plant tour, classroom visit, etc.. Still, it can be a personal occasion if you are unable to think of a business situation. The letter must address a real person with a real situation (i.e., not directed to a fictional person or company). You can find a supporting website in D2L in this Module’s content. Feel free to use any template you desire that has the essential elements of a professional thank you letter: date, “Dear Line,” content, Sincerely/Thank You, and signature. Keep your letter business professional, however.
The supporting website provides several examples. Do not copy one of the examples verbatim (exactly). You are required to write the content of your letter.
Please submit your professional letter to the appropriate drop box by the deadline.
Assignment is worth 20 points as follows (see Grading Rubric below for details):
- Date and “Dear” Line 4 points
- Content 4 points
- Signature 4 points
- Mechanics 4 points
- Presentation 4 points
|Date and “Dear” Line
|The valid date is written in the form: Month, DD, CCYY.
The “Dear” line is present with a professional and appropriate reference to an individual.
|The date is incomplete or “Dear” line does not address an appropriate, professional reference to an individual.
|The date is incomplete, and the “Dear” line does not address an appropriate, professional reference to an individual.
Or either the date or “Dear” line is missing
|The letter does not include a date or “Dear” line.
|The letter is arranged logically to support the purpose or idea. It flows smoothly from one paragraph to another. The letter includes sufficient information about why the writer is grateful and enough details of support.
|The letter serves a purpose or idea and displays evidence of a basic thank you letter. The letter is somewhat specific and appreciative
|The writing has no logical arrangement Frequently; ideas fail to make sense together. The reader can determine that the writer is attempting to be appreciative but can only find minimal specifics.
|The writing lacks any semblance of logical organization. The reader cannot identify that the letter is appreciative or any specifics.
|The letter includes sincerely/thank you, name, and adequate space for a written signature.
|Signature is incomplete (missing one of the following: sincerely/thank you, name, and adequate space for a written signature).
|Signature is not professional: (i.e., “peace out” or “goodbye.” Or missing more than one of the required elements.
|The letter does not include sincerely/thank you, name, and adequate space for a written signature.
|Mechanics (word choice, sentence variety, grammar, punctuation, spelling, paragraphing)
|The writer’s control of mechanics is precise and purposeful. Demonstrates the ability to communicate purpose.
|The writer’s control of mechanics has occasional errors that do not interfere with the writer’s ability to communicate purpose.
|The writer’s control of mechanics has errors that interfere with the writer’s ability to communicate purpose.
|The writer’s control of mechanics has errors that not only interfere with the writer’s ability to communicate purpose consistently, but they also obscure meaning.
|Presentation (professional appearance)
|The letter is written in an application such as Microsoft Word with no errors. Design is vibrant, detailed, and organized, enhancing the message. Professional appearance with structured paragraphs and professional verbiage
|The letter is less organized. Design is aesthetically pleasing. Verbiage is less professional and more informal.
|The letter is somewhat challenging to read.
The design shows modest effort or too overly informal.
|The letter is messy. The letter is produced in something other than a word processing application. The design is sloppy or nonexistent. The letter has a nonprofessional appearance.